Visualizing Your Data With Excel 2021: A Guide To Charts And Graphs

In this guide to charts and graphs will help you see your data with Excel 2021. Excel can be used to build and analyse complex data visualisations, and this book will equip you with all of the tools and information you need to do so using Excel. We will go over everything, from preparing your data for analysis to the creation of charts, graphs, and other graphics that might assist you in gaining useful insights into your data. 

In addition, we will go over some of Excel's more complex capabilities that will assist you in taking the data visualisations that you create to the next level. You will be able to accurately and simply visualise your data with the help of this tutorial, which will provide you with the information you need to make decisions based on factual information.

Overview Of Excel 2021 And Data Visualization 

The most complete case of Microsoft's widely used spreadsheet program is called Excel 2021. It has undergone a revamp to provide a more intuitive user interface and strong new capabilities to aid users in data analysis, visualisation, and management.

Users can now more quickly and easily get data from many sources and deal with it using Excel 2021. Data from Dynamics 365, Power BI, Salesforce, SharePoint, and other sources are included in this. Moreover, Excel 2021 provides more customization choices, such as enhanced chart formatting and the ability to easily add styles to already-created charts.

Excel 2021's sophisticated Data Visualization function lets users swiftly study and comprehend data. Charts, diagrams, and maps can be made using them to visually portray data in a meaningful way and to spot patterns and trends. A variety of visualisation tools are available in Excel 2021, such as the new Quick Charts function, which enables users to quickly build interactive charts. A variety of tools for building unique visuals are also available in Excel 2021, including the new 3D Maps function.

Overall, Excel 2021 is a strong tool for data management, analysis, and visualisation. To assist users to get the most out of their data, it offers strong new features and customization choices. Excel 2021 includes data visualisation, which can assist users in swiftly exploring and comprehending their data.

Guide To Using Charts And Graphs In Excel 2021 To Visualize Data

1. Open Microsoft Excel 2021. Click the "Insert" tab and then choose the type of graph or chart you want to use.

2. Choose the data you want to use to make the graph or chart. You can do this by clicking and dragging your mouse over the data or by typing the cell range into the "Data Range" box.

3. Click the "Options" tab to add the design options you want to the chart or graph. This includes the type of chart or graph, the colour scheme, the legend, the gridlines, and other choices.

4. Click the "Labels" tab and choose the labels you want to add to the data. You can also change the labels' font, size, and colour.

5. Click the "Titles" tab and choose the titles and legends you want to add to the chart or graph. The font, size, and colour of these elements can also be changed.

6. Click the "Data" tab and choose the data you want to add to the chart or graph.

7. To save the graph or chart, click the "Save" tab and choose the file format you want.

8. To print the graph or chart, click the "Print" tab and choose the settings you want for printing.

Using charts and graphs in Microsoft Excel 2021 is a great way to see data and make it easier to understand. With the right design choices, you can make beautiful visuals that help people understand the data better.

Benefits Of  Visualizing Your Data With Excel 2021: A Guide To Charts And Graphs

1. Helps In The Discovery Of Patterns And Relationships: 

By using Excel to visualise your data, you can find patterns and correlations in your data much more rapidly. You'll be able to make wiser judgments and comprehend the complete context of your facts as a result.

2. Enhances Data Comprehension: 

Using Excel to visualise your data makes it easier for you to comprehend the data you are dealing with. It can assist you in making more informed decisions by enabling you to immediately spot trends and anomalies in your data.

3. Improves Data Presentation: 

Excel gives you the ability to design beautiful charts and graphs, which can make it easier for you to show your data in a way that is both effective and captivating.

4. Improves Accuracy: 

Excel's data visualisation features make it easier to spot and fix data mistakes. This can assist you in making sure your data is accurate and current.

5. Promotes Better Teamwork: 

Excel's sharing capabilities make it simpler for groups to work together on projects. This can help teams operate more efficiently together and speed up the decision-making process.

How To Choose The Appropriate Graph Or Chart For Your Data

• Determine the objectives for presenting the data.
• Determine the information you require to accomplish your aim.
• Gather your data.
• Choose the appropriate graph or chart type.

Determine The Objectives For Presenting The Data.

You can compare various figures, comprehend how various components affect the overall or examine patterns using a chart or graph. Charts and graphs can also help see data that deviates from what you're used to or for assisting in the understanding of group relationships. Establish your objectives, then use them to inform your choice of charts.

Determine The Information You Require To Accomplish Your Aim.

Various charts and graphs employ various types of data. Charts are a visual depiction of data that may or may not utilise numbers, whereas graphs often convey numerical data.

In other words, while all charts are a form of a graph, not all graphs are charts. Before creating your chart, you may need to spend some time gathering the data you need if you don't already have it.

Gather Your Data

The majority of organisations routinely gather numerical data, but you might have to put in a little extra effort to get the data you need for your graphic. You could require some qualitative data in addition to quantitative data tools that calculate traffic, revenue, and other user statistics.

You can also collect information in the following methods for your data visualisation:

• Interviews
• Surveys and quizzes
• customer feedback
• examining customer records and documents
• Communal councils

Choose The Appropriate Graph Or Chart Type

Using the right visual aid or automatically using the most popular kind of data visualisation could confuse your audience or result in an incorrect interpretation of the data. But a chart is only helpful to you and your company if it properly conveys your argument. Use the following questions to guide you in choosing the appropriate chart or graph type. Then, look at 14 different types of charts and graphs that you may use to make your chart or graph and visualise your data.

Conclusion

Excel is a strong tool that can enable you to produce smart data visualisations, at the end of the day. With the aid of this manual, you ought to be able to quickly produce graphs and charts that will help you comprehend your data and make wise decisions. Excel allows you to build amazing visualisations that may be used to unleash the potential of your data and provide you with insightful information.

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